The projects and initiatives within UCF Rising impact many areas of the research community from Principal Investigators and Departmental Research Administrator to Faculty and Deans. The efforts underway change the way we do business and the processes that support this critical work. Many in the research community will be impacted by one or more of the projects and initiatives within UCF Rising.
While UCF Rising is critical to achieving our strategic goals, we know that the other work that you do for the University is equally important. To ensure that these projects and initiatives are value-added enablers to you and the organization we have established a comprehensive framework for keeping you informed and engaged, as well as, preparing you for the transition.
Our goal is to partner with you to make this strategic undertaking a success for you and your work, for the colleagues you work with, and for the University of Central Florida. Together we can improve the processes and systems that are the foundation of research and sponsored projects at UCF and achieve the vision of doubling our research awards.
This is a reminder of the changes coming to the software system the Office of Research, Research Foundation, and Office of Technology Transfer will use for the processing of financial and non-financial agreements when it goes live Oct. 21, 2019.
Researchers will need to submit financial and non-financial agreements to the central office using the Huron Agreements software.
Non-financial agreements impacted include Material Transfer Agreements (MTA), Master Agreements (MA), Confidentiality Disclosure Agreements (CDA), and Data Use Agreements (DUA).
Financial agreements impacted are Sponsored Research Agreements (SRA), Consulting Agreements (CA), Outgoing Subawards (OS), and Clinical Research Agreements (CDA).
The new Huron Agreements system is currently accessible for non-financial agreements at https://apps.research.ucf.edu. But beginning Oct. 21, the system will also be required for financial agreements as well.
Training reference guides and videos are available within the Huron Agreements Help Center.
The new software system is part of a multi-year university-wide project, which will restructure research administration business processes and technologies. The goal is to enhance operations to support UCF’s research enterprise. This initiative includes the implementation of a new electronic research administration (eRA) system called the Huron Research Suite.
The software is comprised of a number of highly integrated solutions that will specialize in different facets of research administration. The Office of Research, College of Graduate Studies and Research IT, UCF IT, Finance and Administration, and the Huron Consulting Group have partnered to launch the new software. The Institutional Review Board (IRB) was the first group to make the switch late last year. More changes are planned through 2020.
We are excited about the improvements the new system will bring to UCF, and we appreciate your support as we move forward to modernize our research administration software.
For more information, please visit https://wahoo.research.ucf.edu/ or email at firstname.lastname@example.org.
To: All Campus
From: Zenaida Gonzalez Kotala
On Behalf: Dorothy Yates, Associate Vice President for Research Administration
Re: New Office Hours Announced to help Faculty with New HURON Grants and Agreements Software Launch
Date: Oct. 9, 2019
As previously communicated, researchers will be using a brand-new software system (HURON Grants and Agreements) to submit grant proposals and check their status beginning Oct. 21.
In addition to training sessions already announced, the Office of Research will be holding live help sessions. Faculty, staff and students with questions or who are having trouble with the software will be able to tap a team dedicated to resolving challenges.
Those with questions can stop by room 381 of the Research One building on the main campus (4353 Scorpius St.) from 9-11 am and 2- 4 p.m. every Tuesday and Wednesday beginning the week of Oct. 21. Or you can reach out by emailing email@example.com or via Skype: https://meet.ucf.edu/cmacuszo/C3RNDRN8, (407) 823-0080 and conference ID: 2160149 and a team member will respond in real time.
Business systems analysts, Huron consultants and representatives from the Office of Research Proposal Support Office, Awards Management Office, and the Contracts Office, all of whom have been deeply involved in the design, testing and training of the HURON Grants and Agreement system will be responding to questions in real time.
We plan to hold these office hours as long as they are needed. The sessions are intended for real-life, active proposal or award information that you are processing and either entering into the Huron Grants and Agreements system or managing through the award life cycle.
Please take a moment to review training resources available https://wahoo.research.ucf.edu and plan to attend a previously announced training session if possible before Oct. 21. Know that we are here to get your through the transition.
As a reminder, training is available as follows:
Oct. 15: 10 a.m. – noon in the Teaching Academy, room 117
Oct. 16: 10 a.m. –noon in the Teaching Academy, room 117
Oct. 16: 1-3:30 p.m. in the Teaching Academy, room 130
Oct. 17: 9-11:30 a.m. in the Teaching Academy, room 117
The HRS Grants and Agreements software upgrade is part of a multi-year university-wide project (UCF RISING), which will restructure research administration business processes and technologies. The goal is to enhance operations to support UCF’s research enterprise. All the systems together build a new and more robust research administration application ecosystem called the Huron Research Suite (HRS). We’ve been rolling out segments of the system since December 2018 when the Institution Review Board became the first group to go live with HRS. Those using non-Financial Agreements came onboard in July, and IACUC followed in September.
Please continue to watch for updates as the go-live date gets closer. We thank you for your support.